Using 2Do for Mac is absolutely awesome. Unlike other to-do apps, it does not force you to use specific task management methods. 2DO pays more attention to your personal management ideas. When you start using 2Do for Mac, be prepared to be amazed!
Simple tasks, lists and projects
Create simple tasks, or lists and subtask items. Tasks can have notes, attachments and multiple alarms.
Use a flexible set of repeating options to set up any task.
List group, list and smart list
In addition to the built-in focus list, which allows you to easily view upcoming, acting or scheduled tasks, you can create multiple lists to manage and organize your tasks.
Smart lists let you harness the true potential of 2DO, use some search options, filter and search presets. Using smart lists, you can create custom views of your tasks and use them to centralize or discover frequently managed tasks.
In addition, related smart lists and lists can be grouped together using the List group in the order you want.
Quickly focus on your project and their subtasks,
Access project view directly from list view or use keyboard shortcuts
Use the project view focus filter and sorting options, which can be applied to individual projects separately
It can manage GTD®, XYZ, and anything in between. Seriously.
See and accept: YouTube.com/The2DoApp
You can manage your tasks entirely differently thanks to 2Do. It allows you to concentrate on what’s most important to you: your life—with its incredibly user-friendly UI and flexible range of strong features. There is no right or wrong way to use 2Do, and unlike other to-do apps, it won’t compel you to follow a specific task management approach.
The Best of 2013 Mac App Store by Apple
• Macstories – 2015’s Best iOS App
• Best Task Manager for iOS: Cult of Mac
SIMPLE PROJECTS, CHECKLISTS, & TASKS
• Establish straightforward tasks, checklists, and projects with subtasks. Notes, attachments, and multiple alarms are all possible for tasks.
• Use a flexible set of options to repeat any task.
SMART LISTS, LIST GROUPS, & LIST
• You can make various lists to manage and organize your tasks in addition to the built-in Focus lists that give you a quick way to view upcoming, starred, or scheduled chores.
• By utilizing a variety of search options, filters, and search pre-sets, smart lists enable you to fully utilize 2Do. You can hone in on or locate frequently managed tasks by using unique views of your tasks that you generate using Smart Lists.
• In addition, you may use a List Organize to group related Smart lists and Lists in the order you like.
• Concentrate solely and immediately on your projects and their related duties.
• Use keyboard shortcuts or the list view to quickly access the project view.
• Using Project View, focus filters and sort options can be individually applied to each project.
• Control the tags in Tag Groups.
• Tasks and tags can be assigned with ease.
• Use Tags & Smart Lists’ simple-to-use yet effective integration to filter on frequently handled tasks.
• With one click, compare tags marked Used and Unused.
• Tasks may be created, edited, and given locations with ease.
• Build effective Smart Lists using Locations.
• Use your preferred sync mechanism via quick and dependable Push Sync to keep numerous Macs and mobile devices running 2Do in sync, such as Dropbox, Reminders (CalDAV), 3rd Party CalDAV Servers (iCal, Fruux, ownCloud, etc.), or Toodledo.
• You can smoothly sync several devices using Dropbox. Devices may be added or removed whenever necessary.
• You can use Siri to create tasks and keep 2Do and Reminders in sync with Reminders’ CalDAV sync.
• Dropbox, Reminders (CalDAV), and CalDAV are all supported by unobtrusive automatic background syncing.
• Write down any ideas that come to you. Quick Entry enables you to add tasks from any program or Space by using a universal hotkey.
2Do performs it correctly. Even if 2Do wasn’t started or isn’t operating in the background, Quick Entry still functions.
A SHORT LOOK
• Performs just as Quick Look does in the Finder or other native OS X applications. To evaluate comments, multi-line titles, or other details associated with your tasks, zoom in and out using the spacebar when viewing a task.
NOTIFICATIONS & ALARMS
• Utilize notifications and alarms to stay on top of your tasks. supports Notification Center and has an integrated notification system that is functional even when 2Do is not running.
• Create tasks with automatic alarms.
Your life is a personal matter. You may control it by quickly locking out the entire app or certain listings.
2Do respects the work you do. You receive regular automatic backups that may be moved between computers, from the iOS version of 2Do to the Mac, and vice versa.
• Saving and recovering external backups
• Using in-place editors and popovers, adding and editing tasks is incredibly quick.
• 2Do supports both power users of the keyboard and the mouse by providing them with a variety of keyboard shortcuts.
• 2Do won’t slacken off with time.
I wanted to launch a brand-new section today called “Reviews.” Aha!
This article provides a comprehensive how-to technique for describing the 2Do App and its experience. Let’s start this review now, so have your notebooks ready.
How did I come upon 2Do?
A few months ago, I came upon the 2Do App and gave it a brief introduction. Tao Abder introduced me to the app on Twitter (follow him on Twitter), and Dennis recently reminded me on YouTube (follow Dennis on Twitter) to have another look at the App. At the time, I was unaware of how far 2Do actually allows you to go with your productivity. Additionally, 2Do contacted me via Twitter and set up the TestFlight version of the App for me.
It costs £5.99 on the iOS App Store and £18.99 on the Mac App Store to download My 2Do’s mini-Story 2Do. Additionally, they provide an Android version for £3.00. A company called Beehive Innovations Ltd. created the 2Do App. They have been there since 2009, but until a few of my Twitter followers, like Abner Ma, started discussing the service, I actually wasn’t aware of them. After doing a preliminary study of 2Do, I came to the conclusion that it is a serious contender in the top productivity app market, particularly for those looking for a GTD-focused solution.
Additionally, they have an Apple Watch app.
What main characteristics exist?
There are many things you can do with the 2Do App. Here are a few examples of useful uses:
Although aesthetically sophisticated, Adding Tasks has a wide range of capabilities. Spending 20 minutes with 2Do will allow you to fully process what you see and experience. You can add so much context, and I’ll get into that in more depth shortly. This screenshot demonstrates how intense the experience is at first.
It’s convenient because you may switch it right away from the Task page to a Project or Checklist. It takes a while to get used to the images because they are so icon-heavy, but once you do they are quite helpful for saving space. Task addition is extremely simple. Even faster adding is possible by using the “rapid job” mode, however doing so requires some familiarity with the codes and shortcuts because it can be difficult.
Lists are an excellent tool for gathering non-Project elements. Two different forms of lists are provided by 2Do, who excels at this (Lists & Smart Lists). Lists are frequently used and have the capacity to house numerous jobs. It is advantageous to be able to create tasks within Lists, Projects, and Checklists since they can serve as a central location for all activities falling under a given category. As an illustration, “Marketing” has “Project 1,” “Project 2,” “Task 7,” and “Checklist 4”. You get the idea; it’s a location to store several control forms for tasks.
With the use of tags and smart lists, you can essentially be a little smarter about due date information. For instance, the Smart List “Next 3 Days, Personal Brand, Important” would allow me to view any activity in the upcoming three days that is associated with my work on building my personal brand and that has been given a “high” importance rating by Tags. The true location to create contextual experiences with all of your context is in Smart Lists.
A good Smart List would include the following items: “Train Trips” — “Next 7 Days” — so it isn’t too far away; “Offline” tag so I can see the tasks that I have tagged that I can do without WiFi or an internet connection; “Smartphone” tag — as I only have my Smartphone on a crowded train (personal experience here); and “List: Writing Blogs” — so I can find tasks in this sector. In essence, this gives me access to content-writing assignments that will allow me to work off-line, on my smartphone, and not too long from now.
Projects make me think of a more formal Trello checklist experience. This is something that has impressed me, and I go into further detail about it in the “Best Overall Feature?” section below. Simply scroll to the briefcase icon and click the “+” button to start a new project. There are a few more contextual items that can be added along with a project name, deadline, notes, and tags. After a project is created, you may decide where to nest it in your 2Do App.
Projects appear appealing when they are in lists or a stream. You can determine how many tasks you have for the Projects from the list by looking at the updated Briefcase symbol. It becomes much more project-like and interesting inside the folder. You may search for tasks and simultaneously scroll through all of your project tasks.
- Context This app is drenched in context. Let’s begin by describing the context you can provide for a specific task:
enabling the addition of notes to each task
each task with tags
Adjust the deadline (important obviously)
Make it a project or a check list instead of a task.
Change the task’s length and create warnings around it
Make recurrent tasks and recurring task reminders.
Include a call to action, like “URL,” “Visit,” or “Mail” (3 of 6)
Insert a location
Add a picture Add voice recordings
There is a lot of context there. It’s incredible how much context you can add to tasks; this is comparable to Omnifocus and is quite helpful for individuals who want to take their GTD to the next level.
- Search and Sort
Throughout the entire app. You’ll find… Every nook and corner needs more utility. You can utilize the search, edit, sort by, and find buttons, which are typically “drop-down” menus, to identify activities that are extremely valuable or even duties you don’t want to see you.
In this app, searching and sorting are really helpful and extensive.
Here are the places where you may conduct searches to find stuff that will help you make a more informed decision about how to use the app in your situation:
Task searches for any dates
Task searches with deadlines
filters for search presets (checklists, sub-tasks and more)
Images and attachments search
a voice attachment search
search importance (different menu)
Search launch date (different menu)
Date of creation search (different menu)
Status of the search Search location
All around the app, there are choices for configuring and sorting. Although it is effective and provides you with some incredibly useful facts, I believe you will need to adjust to these.
A SHORT DESCRIPTION OF SOME OF THE FEATURES IS PROVIDED BELOW.
I learned about this option while attempting to sync my tasks remotely rather than locally, outside of the App. There are a few ways to achieve this, but unless you’re a nerd, I’d strongly advise utilizing Dropbox, which is currently the best choice.
Toodledo Alerts (CalDAV)
Fruux (CalDAV) (CalDAV)
Google Calendar (CalDAV)
one CalDAV server
I would stick with Dropbox unless you are completely at ease using the CalDAV services that they recommend. Keeping the “sync” data out of the way of your Dropbox experience by putting it in a folder that you won’t be able to access via the Dropbox.com portal.
- Settings I really don’t want to delve too deeply into settings! It’s a lovely place with wacky customization options. The items featured here are listed below. But I should share this screen rather than not.
The best feature overall?
I’m actually very satisfied with the app’s project management. I’ve started using Trello to organize all of my tasks.
Here is a screenshot of the Trello board I use to keep track of my Q1 2016 goals. In order to lower my body fat, this is one of my exercise goals. (nice). As you can see, the Checklist has a bar that shows how the tasks on the checklist are progressing.
I like how this kind of checklist is displayed under a Project folder on the 2Do App better. With the project management feature, it is presented in a more “enterprise”-like manner.
Both of these methods have a fatal floor: they both presume that each job is worth a certain percentage of the total number of tasks in the project folder. Below is an illustration of this: Because there are 10 things on the Checklist, a 4 KM run equals 10%. One task’s value could be 40% or 60%, but this does not account for it. The only way to get around this is to update the checklist frequently, either by giving the project tasks more or less significance. It actually has no impact on the hustle and is merely something to take into account when adding these activities.
What then is wrong?
On a screen less than 5′, 2Do’s iOS app is difficult to use because the buttons and graphics are so small.
no familiarity with web clients
Adaptation period for the service.
Who and when do I observe using this?
SME business owners and professionals trying to organize their days.
I observe users of this tool who are fervent supporters of GTD and are highly professional-focused. The 2Do App has a very iOS focused experience with a clean iOS (iPhone and iPad) optimized App as well as the Mac software for 2Do, making it the ideal experience for anyone who are wild about Apple. Just by examining each of their app experiences, I can see that everything is really Apple-centric. They appear to have rarely touched the Android app since Gingerbread, so perhaps this is a calculated move.
I would use this to organize my work, make plans, and focus more intently on each one. particularly if your list is always expanding and requires a lot of context. Despite the fact that the app supports smart lists, I’m not sure if I would spend the work on them unless you were using them as a folder or list structure for the project. This seems like the younger, less complex, and more aesthetically pleasing brother of Omnifocus to anyone looking at it who are familiar with GTD tools.
Do I apply it?
I now need something that is cross-platform, offline consistent, robust sync, and speedy, so I can’t really utilize 2Do just yet. Despite some things I’d like to add, Todoist seems to satisfy all of my demands as a Chromebook user.
Use Projects to map your Checklists so you can evaluate progress and achieve goals more quickly and easily. This is one of the 2Do App’s pro hacks. There is a Checklist tool, however I would use this more frequently for shorter tasks than those that take longer than a month.
When you’re short on time, it’s easy to access Quick Add Task simply holding down the “+” button.
Holding down on tasks allows you to accomplish them faster (Access via any task on the lists)
Create Task > Create Project > Notes to add “Notes” to your project folder, which merely serves as a headline for the contents of the project folder and improves its aesthetics.
Hate the Side-bar? Just swipe left to get rid of this main sidebar.
Swipe far left on the menu to access “Tags” and view tags at a glance. It’s ideal for getting to all of the chores with tags.
Mac cracked apps screenshot: